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Executive Secretaries & Executive Administrative Assistants

Also called: Administrative Assistant, Executive Assistant, Executive Secretary, Administrative Secretary

Where in the Air Force? In the Air Force: Knowledge Management Apprentice; Knowledge Management Craftsman; Knowledge Management Helper; Knowledge Management Journeyman; Knowledge Operations Management; Personnel; Personnel Apprentice; Personnel Craftsman; Personnel Helper; Personnel Journeyman; Personnel Superintendent

What they do:
Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
On the job, you would:
  • Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
  • Answer phone calls and direct calls to appropriate parties or take messages.
  • Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.

Knowledge

Business
  • administrative services
  • customer service
Arts and Humanities
  • English language
Engineering and Technology
  • computers and electronics

Skills

Basic Skills
  • listening to others, not interrupting, and asking good questions
  • reading work related information
Social
  • looking for ways to help people
  • changing what is done based on other people's actions

Abilities

Verbal
  • read and understand what is written
  • listen and understand what people say
Ideas and Logic
  • order or arrange things
  • notice when problems happen
Attention
  • pay attention to something without being distracted

Personality

People interested in this work like activities that include data, detail, and regular routines.
They do well at jobs that need:
  • Integrity
  • Attention to Detail
  • Dependability
  • Cooperation
  • Concern for Others
  • Independence

Technology

You might use software like this on the job:

Enterprise resource planning ERP software
  • PRONTO Xi
  • SAP software
Accounting software
  • Intuit QuickBooks software
  • Sage Peachtree software
Word processing software
  • Microsoft Word
  • Transcription software

Education

Education: (rated 3 of 5)
some college or
high school diploma/GED
usually needed

Get started on your career:

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Job Outlook

Bright Outlook
New job opportunities are very likely in the future.
Salary
$49,290
per year, on average
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See more details at O*NET OnLine about executive secretaries and executive administrative assistants.