Administrative Services Managers
Also called: Administrative Coordinator, Administrative Officer, Administrative Specialist, Office Manager
Produced by CareerOneStop
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Every organization needs the appropriate facilities, services, and supplies to do its work and keep operations running. Administrative services managers make sure everything their organization needs is in place ahead of time. While positions at smaller organizations may include oversight of all aspects of administration, including supervision of administrative staff… in larger organizations, their duties tend to be more specialized. Many administrative service managers oversee the maintenance of buildings, grounds, and environmental practices. Others supervise activities that include recordkeeping, mail distribution, printing and copying, as well as office upkeep. Administrative services managers also plan for maintenance and the future replacement of equipment, such as computers. They may recommend buying new or different equipment and supplies to lower energy costs or improve indoor air quality. Typically administrative services managers work full time, in organizations such as school districts, healthcare facilities, and government agencies. They may leave the office to inspect facilities and supervise maintenance activities. Candidates for this field generally need a bachelor’s degree and related work experience that shows management and leadership ability. For some positions, a high school diploma and significant work experience in roles such as facility management, or technical positions, may be enough.
What they do:Plan, direct, or coordinate one or more administrative services of an organization, such as records and information management, mail distribution, facilities planning and maintenance, custodial operations, and other office support services.
On the job, you would:
- Monitor the facility to ensure that it remains safe, secure, and well-maintained.
- Prepare and review operational reports and schedules to ensure accuracy and efficiency.
- Set goals and deadlines for the department.
- customer service
Arts and Humanities
- English language
Engineering and Technology
- computers and electronics
Math and Science
- arithmetic, algebra, geometry, calculus, or statistics
- listening to others, not interrupting, and asking good questions
- reading work related information
- changing what is done based on other people's actions
- bringing people together to solve differences
- managing your time and the time of other people
- selecting and managing the best workers for a job
- communicate by speaking
- listen and understand what people say
Ideas and Logic
- use rules to solve problems
- make general rules or come up with answers from lots of detailed information
- do two or more things at the same time
- pay attention to something without being distracted
People interested in this work like activities that include leading, making decisions, and business.
They do well at jobs that need:
- Self Control
- Stress Tolerance
- Attention to Detail
You might use software like this on the job:
Data base user interface and query software
Electronic mail software