Executive Secretaries & Executive Administrative Assistants
Administrative Assistant, Administrative Secretary, Executive Assistant, Executive Secretary
What they do:
Provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
On the job, you would:
- Manage and maintain executives' schedules.
- Make travel arrangements for executives.
- Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
Knowledge
Business
- administrative services
- customer service
Arts and Humanities
- English language
Engineering and Technology
- computers and electronics
Skills
Basic Skills
- listening to others, not interrupting, and asking good questions
- reading work related information
Social
- looking for ways to help people
- changing what is done based on other people's actions
Abilities
Verbal
- communicate by speaking
- communicate by writing
Ideas and Logic
- order or arrange things
- notice when problems happen
Personality
People interested in this work like activities that include data, detail, and regular routines.
They do well at jobs that need:
- Attention to Detail
- Integrity
- Dependability
- Cooperation
- Adaptability/Flexibility
- Concern for Others
Technology
You might use software like this on the job:
Enterprise resource planning ERP software
- Microsoft Dynamics
- SAP software
Web page creation and editing software
- Google Sites
- LinkedIn
Graphics or photo imaging software
- Adobe Systems Adobe Illustrator
- JamBoard
Education
Education: (rated 3 of 5)
associate's degree or
high school diploma/GED
usually needed
high school diploma/GED
usually needed
Job Outlook
Below Average
New job opportunities are less likely in the future.
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See more details at O*NET OnLine about executive secretaries and executive administrative assistants.