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Executive Secretaries & Executive Administrative Assistants

Also called: Administrative Assistant, Administrative Secretary, Executive Assistant, Executive Secretary

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What they do:
Provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
On the job, you would:
  • Manage and maintain executives' schedules.
  • Make travel arrangements for executives.
  • Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.

Knowledge

Business
  • administrative services
  • customer service
Arts and Humanities
  • English language
Engineering and Technology
  • computers and electronics

Skills

Basic Skills
  • listening to others, not interrupting, and asking good questions
  • reading work related information
Social
  • looking for ways to help people
  • changing what is done based on other people's actions

Abilities

Verbal
  • communicate by speaking
  • communicate by writing
Ideas and Logic
  • order or arrange things
  • notice when problems happen

Personality

People interested in this work like activities that include data, detail, and regular routines.
They do well at jobs that need:
  • Attention to Detail
  • Integrity
  • Dependability
  • Cooperation
  • Adaptability/Flexibility
  • Concern for Others

Technology

You might use software like this on the job:

Enterprise resource planning ERP software
  • Microsoft Dynamics Hot Technology
  • SAP software Hot Technology
Web page creation and editing software
  • Google Sites
  • LinkedIn Hot Technology
Graphics or photo imaging software
  • Adobe Systems Adobe Illustrator Hot Technology
  • JamBoard

Education

Education: (rated 3 of 5)
associate's degree or
high school diploma/GED
usually needed

Get started on your career:

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Job Outlook

Below Average Outlook
New job opportunities are less likely in the future.
Salary
$62,060
$38,620
$98,280
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See more details at O*NET OnLine about executive secretaries and executive administrative assistants.