Every organization needs the appropriate facilities, services, and supplies to do its work and keep operations running. Administrative services managers make sure everything their organization needs is in place ahead of time. While positions at smaller organizations may include oversight of all aspects of administration, including supervision of administrative staff… in larger organizations, their duties tend to be more specialized. Many administrative service managers oversee the maintenance of buildings, grounds, and environmental practices. Others supervise activities that include recordkeeping, mail distribution, printing and copying, as well as office upkeep. Administrative services managers also plan for maintenance and the future replacement of equipment, such as computers. They may recommend buying new or different equipment and supplies to lower energy costs or improve indoor air quality. Typically administrative services managers work full time, in organizations such as school districts, healthcare facilities, and government agencies. They may leave the office to inspect facilities and supervise maintenance activities. Candidates for this field generally need a bachelor’s degree and related work experience that shows management and leadership ability. For some positions, a high school diploma and significant work experience in roles such as facility management, or technical positions, may be enough.
What they do:
Plan, direct, or coordinate one or more administrative services of an organization, such as records and information management, mail distribution, and other office support services.
On the job, you would:
Prepare and review operational reports and schedules to ensure accuracy and efficiency.
Set goals and deadlines for the department.
Acquire, distribute and store supplies.
Business
customer service
management
Arts and Humanities
English language
Engineering and Technology
computers and electronics
Math and Science
arithmetic, algebra, geometry, calculus, or statistics
Basic Skills
listening to others, not interrupting, and asking good questions
reading work related information
Social
changing what is done based on other people's actions
bringing people together to solve differences
Resource Management
managing your time and the time of other people
selecting and managing the best workers for a job
Verbal
communicate by speaking
listen and understand what people say
Ideas and Logic
use rules to solve problems
make general rules or come up with answers from lots of detailed information
Attention
do two or more things at the same time
pay attention to something without being distracted
People interested in this work like activities that include leading, making decisions, and business.
They do well at jobs that need:
Integrity
Dependability
Self Control
Stress Tolerance
Attention to Detail
Cooperation
You might use software like this on the job:
Enterprise resource planning ERP software
Microsoft Dynamics GP
Oracle Hyperion
Word processing software
Google Docs
Microsoft Word
Data base user interface and query software
Database software
Yardi software
high school diploma/GED or bachelor's degree usually needed
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