Meeting, Convention, & Event Planners
Also called: Conference Planning Manager, Conference Services Manager, Convention Services Manager (CSM), Events Manager
Produced by CareerOneStop
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Greeting international conference attendees… keeping presentations on time… or crawling under a table to plug in a projector. From glamour to grit— meeting, convention, and event planners coordinate all aspects of events to ensure a quality experience. These planners arrange meeting locations, transportation, and other details. They often start by meeting with clients to define the purpose of the event, schedule, preferred location, and the number of expected attendees and budget. It’s their job to obtain bids at competitive prices, and, at the event, ensure details run smoothly. They may also organize speakers, entertainment, and related activities. These planners work for professional associations, convention centers and hotels, in government agencies and corporations, or may specialize in planning weddings or fundraising events for non-profits. Their fast-paced work environment requires keeping calm and making quick decisions. Resourcefulness and good communication are key. Most planners work full time, with many additional hours just before and during events to keep things running smoothly. Applicants usually need a bachelor's degree; a major in tourism management, hospitality, or meeting and event planning is a plus. Some work experience— at a hotel, convention center, or planning events— may be needed. Professional certifications may improve job prospects.
What they do:Coordinate activities of staff, convention personnel, or clients to make arrangements for group meetings, events, or conventions.
On the job, you would:
- Consult with customers to determine objectives and requirements for events, such as meetings, conferences, and conventions.
- Review event bills for accuracy and approve payment.
- Coordinate services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security.
- customer service
- administrative services
Arts and Humanities
- English language
Engineering and Technology
- computers and electronics
- listening to others, not interrupting, and asking good questions
- reading work related information
- noticing a problem and figuring out the best way to solve it
- changing what is done based on other people's actions
- looking for ways to help people
- communicate by speaking
- communicate by writing
Ideas and Logic
- notice when problems happen
- use rules to solve problems
- pay attention to something without being distracted
- do two or more things at the same time
People interested in this work like activities that include leading, making decisions, and business.
They do well at jobs that need:
- Attention to Detail
- Stress Tolerance
- Self Control
You might use software like this on the job:
Data base user interface and query software
Project management software
Graphics or photo imaging software