Executive Secretaries & Executive Administrative Assistants

conventional interests executive coordinate services manage schedules administrative support operational activity word processing record correspondence committee

Administrative Assistant, Administrative Secretary, Executive Assistant, Executive Secretary

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Personnel Administration Specialty; Yeoman
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Administrative Assistant; Administrative Officer; Aide; Flag Lieutenant; Office Manager; Personnel Specialist; Personnel Supervisor; Ship's Secretary; Submarine Administrative Manager; Yeoman
What they do:
Provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
On the job, you would:
  • Manage and maintain executives' schedules.
  • Make travel arrangements for executives.
  • Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.



  • administrative services
  • customer service

Arts and Humanities

  • English language

Engineering and Technology

  • computers and electronics


Basic Skills

  • listening to others, not interrupting, and asking good questions
  • reading work related information


  • looking for ways to help people
  • changing what is done based on other people's actions



  • communicate by speaking
  • communicate by writing

Ideas and Logic

  • order or arrange things
  • notice when problems happen


People interested in this work like activities that include data, detail, and regular routines.

They do well at jobs that need:

  • Attention to Detail
  • Integrity
  • Dependability
  • Cooperation
  • Adaptability/Flexibility
  • Concern for Others


You might use software like this on the job:

Enterprise resource planning ERP software

  • Microsoft Dynamics Hot Technology
  • SAP software Hot Technology

Web page creation and editing software

  • Google Sites
  • LinkedIn Hot Technology

Graphics or photo imaging software

  • Adobe Systems Adobe Illustrator Hot Technology
  • JamBoard


Education: (rated 3 of 5)
associate's degree or
high school diploma/GED
usually needed

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Job Outlook

Below Average
New job opportunities are less likely in the future.
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