Executive Secretaries & Executive Administrative Assistants

conventional interests executive coordinate services manage schedules administrative support operational activity word processing record correspondence committee

Administrative Assistant, Administrative Secretary, Executive Assistant, Executive Secretary

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Human Resources Specialist; Human Resources Technician; Intelligence Analyst; Legal Administrator; Religious Affairs Specialist; Unit Supply Specialist
Personnel Administration Specialty; Yeoman
Administrative Specialist; Ground Command and Control (C2) Operations NCO; Ground Operations Specialist; Legal Administrative Officer; Marine Aide
Administrative Assistant; Administrative Officer; Aide; Flag Lieutenant; Office Manager; Personnel Manager; Personnel Supervisor; Ship's Secretary; Submarine Administrative Manager; Yeoman
Protocol
What they do:
Provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
On the job, you would:
  • Manage and maintain executives' schedules.
  • Make travel arrangements for executives.
  • Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.

Knowledge

Business

  • administrative services
  • customer service

Arts and Humanities

  • English language

Engineering and Technology

  • computers and electronics

Skills

Basic Skills

  • listening to others, not interrupting, and asking good questions
  • reading work related information

Social

  • looking for ways to help people
  • changing what is done based on other people's actions

Abilities

Verbal

  • communicate by speaking
  • communicate by writing

Ideas and Logic

  • order or arrange things
  • notice when problems happen

Personality

People interested in this work like activities that include data, detail, and regular routines.

They do well at jobs that need:

  • Attention to Detail
  • Integrity
  • Dependability
  • Cooperation
  • Adaptability/Flexibility
  • Concern for Others

Technology

You might use software like this on the job:

Enterprise resource planning ERP software

  • Microsoft Dynamics Hot Technology
  • Oracle PeopleSoft Hot Technology

Web page creation and editing software

  • Facebook Hot Technology
  • Google Sites

Graphics or photo imaging software

  • Adobe Illustrator Hot Technology
  • JamBoard

Education

associate's degree or
high school diploma/GED
usually needed

Get started on your career:

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Job Outlook

Below Average
New job opportunities are less likely in the future.

Salary:

$70,310
$45,910
$104,000
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