File Clerks

conventional interests record input data read material filing system telephone computer documents answer questions sort information

File Clerk, Medical Records Clerk, Office Assistant, Records Clerk

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What they do:
File correspondence, cards, invoices, receipts, and other records in alphabetical or numerical order or according to the filing system used. Locate and remove material from file when requested.
On the job, you would:
  • Scan or read incoming materials to determine how and where they should be classified or filed.
  • Input data, such as file numbers, new or updated information, or document information codes into computer systems to support document and information retrieval.
  • Perform general office activities, such as typing, answering telephones, operating office machines, processing mail, or securing confidential materials.



  • administrative services
  • customer service

Arts and Humanities

  • English language

Engineering and Technology

  • computers and electronics


Basic Skills

  • reading work related information
  • listening to others, not interrupting, and asking good questions

Problem Solving

  • noticing a problem and figuring out the best way to solve it



  • read and understand what is written
  • listen and understand what people say

Ideas and Logic

  • order or arrange things
  • group things in different ways


People interested in this work like activities that include data, detail, and regular routines.

They do well at jobs that need:

  • Attention to Detail
  • Dependability
  • Cooperation
  • Integrity
  • Independence
  • Adaptability/Flexibility


You might use software like this on the job:

Electronic mail software

  • Email software
  • Microsoft Outlook Hot Technology In Demand

Presentation software

  • Microsoft PowerPoint Hot Technology

Spreadsheet software

  • Microsoft Excel Hot Technology In Demand


Education: (rated 2 of 5)
high school diploma/GED or
master's degree
usually needed

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Job Outlook

Below Average
New job opportunities are less likely in the future.
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